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Triple W Gas Co-op Supplemental Bylaw Proposals for the Annual General Meeting to be held June 7, 2022 at 2:00 pm at the Triple W Office in Warner, Alberta

The Board of Directors for Triple W Gas Co-op are proposing 3 new supplemental bylaws at their Annual General Meeting being held June 7, 2022. The purpose of these Bylaws are as follows:

  1. Notice of Meetings – currently the Co-op must notify the membership of a general meeting by mailing each member notification or advertising the meeting in the local newspaper. The intent of this supplemental bylaw is to add the ability to notify by email and to post on the Co-op’s website (triplewgascoop.ca).
  2. Eligibility to be nominated as a Director – the Co-op has never had a written process in place which Directors are elected at an Annual General Meeting. Currently, a member shows up at the annual meeting, gets nominated and either wins or loses an election with the incumbent or wins by acclamation. The Board of Directors thought it critical that a written process be put in place that members could access if they are interested in running for a position on the Board of Directors with Triple W. A condensed version of that process is as follows:
    1. Must be a minimum of 18 years or old & be a member in good standing.
    2. Cannot be an employee of the Co-op
    3. Spouse or common-law partner cannot be a Director of the Co-op or employed by the Co-op
    4. Spouse or common-law partner cannot be a Director, officer or employee of a business engaged in similar activities
    5. Member must have property & a gas service within the Co-op
    6. Must be willing to sign a letter of commitment to adhere to the Director’s Code of Conduct
    7. Procedures for board nominations
  3. A Member in Good Standing – Triple W currently does not have a supplemental bylaw that describes a member in good standing. Because it is quoted in the previous proposed bylaw, it is necessary that one is passed. The abridged version is as follows:
    1. Has paid the membership fee
    2. Has signed a contract
    3. Has paid for the construction of the gas service
    4. Has paid all accounts rendered by the Co-op when they become due
    5. Has not been declared by the Board of Directors as a member in not good standing

Please feel free to contact the office and ask for Jeff at 403-642-3991 if you have any questions or would like to see the supplemental bylaws in full.

________________________________________________________________

 TRIPLE W NATURAL GAS CO-OP LTD.

 SUPPLEMENTAL BY LAW #___11____

 At the Annual Meeting of the Triple W Natural Gas Co-op Ltd., held on the 7th day of June, 2022

 It was regularly moved and seconded that:  We amended to our Supplemental Bylaw the following By-Law No.  ___11___

 Notification of Meetings

 5(1)      The board or members calling a general meeting of the association must give at least 10 days’ notice of the meeting

 

  • By mailing or emailing to each member of the association, at the member’s address last registered in the office of the association, a notice stating the hour, day and place of the meeting, or
  • By advertising the hour, day and place of the meeting in a newpaper circulating throughout the association’s locality, or
  • By advertising the hour, day and place of the meeting on the main page/landing page of the associations website.

 

 

It was moved by _________________________________________

And Seconded by ________________________________________

On being put to the meeting, the motion was carried.

 

_______________________________________________________________________________

 

 

AFFIDAVIT OF EXECUTION

 

I, ___________________________________, Secretary of __________________________________, make oath and say that the Supplemental By-Laws of this Association were amended as set above, and that a minimum of ten days advance notice of the annual meeting was given to the general membership and the intent to change the by-laws have been given.

 

Dated at the                                       of  _________________  in the Province of Alberta this          day of _____________________________ , 20___.

                                                                                         __________________________

WATER/GAS/REA CO-OPERATIVE SEAL                          Secretary

________________________________________________________________ 

TRIPLE W NATURAL GAS CO-OP LTD.

SUPPLEMENTAL BY LAW #__12_____

At the Annual Meeting of the Triple W Natural Gas Co-op Ltd., held on the 7th day of June, 2022.

 

It was regularly moved and seconded that:  We add to our Supplemental By Law the following By-Law No.  __12____

 

Eligibility to be Nominated as a Director

 Any member in good standing may attend and vote at meetings and be elected a director, subject to the nomination eligibility provisions.

               A member is eligible to be nominated for election as a director if:

  1. The member is eighteen (18) years of age or older and is in good standing;
  2. The member is not an employee of the association or an employee of a company under contract to the association;
  3. The member’s spouse or common-law partner is not a director nor a permanent employee of the association;
  4. The member or the member’s spouse or common-law partner is not a director, officer, or employee of other institutions or businesses that are engaged in activities similar to the activities in which the association is engaged in the normal course of business;
  5. The member resides in the Zone for which there is an election. If no member comes forward from that Zone, any member from any Zone can run for that election position;
  6. The member is in agreement with, and is prepared to sign, a commitment letter to adhere to the association’s Director’s Code of Conduct.

The procedure for board nominations will be as follows:

  1. Nomination packages will be available at the association’s office the first week in April
  2. Nomination papers must be returned to the association office no later than May 15th
  3. Nomination papers must be signed by five (5) members in good standing
  4. The board nominations committee will vet all nominations to determine if a proposed nominee is a member in good standing
  5. The names and resume of each nominee will be posted on the associations website and be available at the association’s office prior to the annual general meeting
  6. Each member cannot vote for more positions than are available
  7. The ballots will be counted by scrutineers nominated at the annual general meeting

 

The term of office of a director is three (3) years

 

Retiring directors are eligible for re-election

 

 

It was moved by _________________________________________

And Seconded by ________________________________________

On being put to the meeting, the motion was carried.

 

_______________________________________________________________________________

 

 

AFFIDAVIT OF EXECUTION

 

I, ___________________________________, Secretary of __________________________________, make oath and say that the Supplemental By-Laws of this Association were amended as set above, and that a minimum of ten days advance notice of the annual meeting was given to the general membership and the intent to change the by-laws have been given.

 

Dated at the                                       of  _________________  in the Province of Alberta this          day of _____________________________ , 20___.

                                                                                             __________________________

WATER/GAS/REA CO-OPERATIVE SEAL                          Secretary

________________________________________________________________

TRIPLE W NATURAL GAS CO-OP LTD.

SUPPLEMENTAL BY LAW #___13____

 At the Annual Meeting of the Triple W Natural Gas Co-op Ltd., held on the 7th day of June, 2022.

 

It was regularly moved and seconded that:  We add to our Supplemental By Law the following By-Law No.  ___13___

 

Member in Good Standing

 

1) Any member of the Association who is a “member in good standing” may attend and vote at meetings of the Association and be elected a Director of the Association.

 

2) The definition of a “member in good standing” shall be a person who:

  1. has paid the membership fee; and
  2. has entered into a contract for the provision of natural gas service; and
  3. has paid the required contribution of construction and extension of works cost, if any; and
  4. has paid all accounts rendered by the Association when they became due; or
  5. has not been declared by the Board, acting reasonably, to be a member not in good standing.

 

3) In the event that the Board has declared a member to not be in good standing pursuant to Section 2 (e), the Board shall give written notice of its decision in form attached as Schedule 1 to this Supplemental By Law.

 

 

It was moved by _________________________________________

And Seconded by ________________________________________

On being put to the meeting, the motion was carried.

 

_______________________________________________________________________________

 

 

AFFIDAVIT OF EXECUTION

 

I, ___________________________________, Secretary of __________________________________, make oath and say that the Supplemental By-Laws of this Association were amended as set above, and that a minimum of ten days advance notice of the annual meeting was given to the general membership and the intent to change the by-laws have been given.

 

Dated at the                                       of  _________________  in the Province of Albert